Sheila Henderson

Sr. Acquisition Specialist

henderson20010@yahoo.com

(310) 630-9535

Active Secret Clearance- DoD & DHS

 

Several years of acquisition and project management experience with the Federal government, private

sector and non-profit organizations. Has managed procurements from receipt of requirements, through

solicitation, negotiation, contract award administration and closeout; working within the guidelines of the

Federal Acquisition Regulations (FAR), as well as Agency-specific regulations and policies. Excellent in doing

Cost Analysis, Independent Government Cost Estimates, and Financial projections. And working with PRISM

and PD2. Strategic thinker, results driven, forward thinking taskmaster, negotiator and facilitator.

Authorized to work in the US for any employer.

 

WORK EXPERIENCE

 

Present – Homeland Security Sr. Acquisition Subject Matter Expert- ICE headquarters, Wash., D.C.

 

Sr. Acquisition Consultant - March 2015 to December 2015-Freelance work and  Acquisition SME for Coast Guard.

 

Sr. Acquisition Specialist

Los Angeles Air Force Base - Los Angeles, CA - April 2014 to March 2015

Provides lead support for the classified Space Mission launch requirements. For Cocoa Beach Florida and

Vandenburg, AFB. Develops requirements from cradle to grave and works with the Program Management

Office (PMO), Contracts and Finance Office. Essential player in working with stakeholders in bringing major

concepts to fruition. All requirements are multi million dollar procurements.

 

Sr. Acquisition Analyst/Project Manager

ER Williams, Inc. for Tricare/Dept - Falls Church, VA - October 2010 to June 2013

Serve as the acquisition analyst and project manager, supporting 5 employees in support of military healthcare

agency customer. Supervises 5 employees. Advise management, customers and Contracting Officers on

matters pertaining to contracting policies and procedures. Develop, maintain and update accurate reports

such as DAR, MAR and DAES. Acquisition planned and reported at ACAT Level I, II and II programs IAW,

DoDI 5000.02. Demonstrate ability to work on computer for long periods and communicate with individuals

by telephone, email and face to face. Create Statement of Works, Quality Assurance Surveillance Plans,

Acquisition Plans and other pertinent Pre-award documents. Preside over acquisition strategy for various

projects for pre award as well as source selection process. Uses SaaS for all cloud computing high visibility IT

projects. Uses WBS Work Breakout Structure to provide the necessary framework for detailed cost estimating

and control. Provide support for all phases of the acquisition and grants management lifecycles to include

planning, requirements definition, solicitation and Federal Notice development, evaluation, award, post-award

management, contract and grant award closeout and administrative support. Create templates to be used by

all personnel, train interns and junior specialists. Work with technical experts, cost-estimating and contracting

government personnel to ensure project milestones are in the contractual documents and project plan.

Develops Independent Government Cost Estimates. Plans and maintains of the current acquisition plan and

overall program office acquisition administration functions which include program control and tracking. Apply

expertise in contract management and negotiation to support the customers' acquisition initiatives. Manage

contract delivery order requests, review delivery order proposals, evaluate contractor proposal and monitor

progress of contract performance to include technical performance, costs and schedules. Incorporate changes

to training and training materials as new guidance and procedures are received to include contract closeout

procedures contained in the FAR & DFARS. Interact professionally with government and military personnel.

Works with Small Business office to make sure all small business concerns are being met and documentation.

Demonstrate knowledge and understanding of contracting statutes, regulations, decisions, directives and

procedures. Uses PRISM also periodically at contract shop for new requirements and mods.

 

Sr. Contract Specialist

US Marshals Service

December 2009 to September 2010

Crystal City, VA

Dept. of Justice

Work in conjunction with Asst/Acting. Procurement Chief in the overall direction and oversight of the acquisition workforce. Assists chief in administering, recommending policy changes in the Procurement program, especially with completing requirements for Contracting Officer/COTR FAC certification throughout the US Marshals Service. Interview and advise employees to determine his/her prior training and current proficiency at performing duties set forth in the assigned career path, making sure it's within the guidelines of the Justice Acquisition regulation (JAR) and Office of Federal Procurement Policy, OFPP. Prepares pre-award/post award. Analyze data, prepare budget reports, recommending changes to policy to optimize production. Purchases misc. IT items for DOJ. Prepares mods/contracts packages. Uses the PRISM financial or USMS Financial System. Completes financial analysis reports timely. Train program managers on submitting complete contract packages and details on contract projects. Identifying lessons learned within program and acquisition offices.

 

 

Senior Contract Specialist

United States Department of Agriculture/CACI

July 2009 to December 2009

Washington, DC

 

Short-term assignment. Perform cradle to grave functions in capacity of Senior Contract Specialist for Farmers Service Agency of the United States Department of Agriculture. Manage procurements from receipt of requirements, from cradle to grave. Purchases through GSA for BPA.s, etc. Prepare pre-award packages, SOW, Acquisition Plans, IGCE, market research, Requests for Proposal etc. Use appropriate FAR clauses, where applicable. Work effectively with Program Management, assuring effective package completion. Complete modifications, de-obligations and closeouts.

 

 

Senior Contract Specialist

US Department of Veteran Affairs / Veteran Health Affairs - Washington, DC - July 2008 to July 2009

Parker Tide

Perform various contract administration responsibilities that include all functions from cradle to grave,

with emphasis on purchasing. Functions include pre award preparation, acquisition planning, RFP/IFB,

Statement of Work, Independent Government Cost Estimate preparation, market research/analysis, selection

and administration of terms and conditions, Interagency Agreements, BPA's, cost and price analysis, and

negotiations. Attend pre award IPT meetings, ensuring all contractual aspects are met. Meet weekly and

biweekly with all clients working with them to ascertain optimum contractual package results. Attend industry

day with clients. Post Award include: preparation of contract modifications, evaluation of performance, contract

termination, and contract closeout. Create and establish contract training documents and preside over contract

processes within different divisions in the VA. Work in conjunction with VA Secretary on high profile, secured/

classified contractual projects. Work with the following types of contracts: Cost Reimbursable, Fixed Price,

Time & Materials, Commercial and or GSA Federal Supply Schedule contracting. Possess excellent working

knowledge of the FAR and VAAR and agency supplements. Train program managers on submitting complete contract packages and details on contract projects. Identifying lessons learned within program and acquisition offices.

 

 

Senior Contract Administrator

Feb 2008 to Jul 2008

Center for Naval Analysis (CNA)   

Alexandria, VA

Established financial /accounting for DOD sole source to the Navy Dept.  Establish proposal timeline and milestones in coordination with proposal management teams to support accurate and timely pricing efforts (prime contract and/or subcontractors) in response to customer RFP’s.  Work to support logical evolution or forms/processes that ensure a smooth and accurate revenue set up and collection in the accounting system. Keep accurate spreadsheet of funding/timelines for all contracts.

 

Contract and Financial Manager, Vice President of Contracts, the Director

Dynamics Research Corporation / Signature Government Solutions - Reston, VA –

December 2006 to April 2008

Reston, VA

Handle pre and post award DOD government contracting for multi-million dollar contracts and acquisition

activities. This included the Air Force, Army and Naval contracts. Responsible for reviewing and completing

modifications ensuring incremental funding has been approved. Review teaming agreements and subcontract

agreements. Complete proposals, non-disclosure agreements and IDIQ's timely. Work on a variety of contract

types: CPFF, FFP, LOE, LH, and TM. Prepare initial acquisition packages, review statements of work for

sufficiency and adherence to standards. Work closely with government contracting personnel, COTR, Program

Managers, Contract and Financial Manager, Vice President of Contracts, the Director, Legal Counsel and

other department heads. Complete proposals ensuring FAR guidelines/clauses are adhered to as well as SOX

guidelines. Work in concert with customers and Accounting, ensuring funding is correct and current. Keep

abreast of Period of Performance, requesting modifications and extensions of performance. Implement AIC

(risk forms) when deemed appropriate. Oversee kick-off meetings and stage reviews. Proposal completion

varies from 4 to 7 or more monthly. Modification and closeout completion varies from 15 or more monthly.

 

Senior Contract Specialist

US Smithsonian Institution

September 2005 to December 2006

Washington, DC -

Perform cradle to grave acquisition and contract management for construction, IT, intellectual property,

museum collections/purchasing and a variety of other goods and services for the Smithsonian Institution Office

of Contracting. Assure compliance with contract terms and conditions, terminate contracts, negotiate and settle

claims and proposals; analyze and evaluate cost or price proposals and accounting systems data. Minimize risk

and ensure best value for the organization by leading negotiations of complex acquisitions and modifications.

Perform acquisition and contract management. Monitor contract performance to ensure compliance to terms

and conditions and identify problems that threatened contractor's performance. Research, analyze, and

provide interpretation of law cases, Federal and state legislation and regulations, particularly within chapter

13 of the FAR for Simplified Acquisitions, Comptroller General Decisions, and Federal Acquisition Regulation

for solicitations, negotiation, awards, disputes, terminations, protest and other procurement matters. Provide

leadership to cross-functional teams on strategic guidance and problem resolution of various procurement

matters such as developing specifications and establishing trade-offs. Work closely with customers and

technical experts to develop solicitations, performance standards, evaluation criteria, quality assurance plans,

positive and negative incentives, and other requirements. Conduct pre and post award communications,

debriefings and discussions. Review, disapprove or certify sole source justifications. Ensure justifications

are in compliance with internal policy and the FAR. Utilize GSA Advantage (E-buy), FPDS-NG and Central

Contracting Registry (CCR). Provide ongoing contract management and compliance oversight on an array

of procurement matters. Develop SOW for Performance Based Contracts, develop matrices and follow the

Office of Federal Procurement guidelines. Research, analyze, interpret and provide expert advice and technical

guidance regarding industry standards and methodologies, regulations and legislation, case law and internal

policies. Contract types are firm-fixed price, time and material. Develop and execute innovative strategies to

improve procurement processes.

 

CEO, Self Employed

Insurance Brokerage Firm - June 1989 to December 2005

Physicians Consultants, Inc Washington, DC

Manage the organization's brokerage and procurement activities that include administrative, budgeting,

financial management, and information systems matters. Have source selection authority with an unlimited

delegation of authority. Lead the negotiations of complex contracts, grants and agreements. Establish,

implement and manage strategic objectives, policies, goals and strategies. Ensure communication and

integration among procurement offices. Perform cradle to grave acquisition and contract management on all

complex high dollar procurements including real estate, software, information systems, facility management,

and business services. Specialization: Medical Malpractice insurance for hospitals/surgery groups.

 

Procurement Specialist

Diversified Marketing - Washington, DC - November 2003 to September 2005

Perform cradle to grave acquisition and contract administration on simple and complex procurements including

software leases, information systems and business services. Work closely with cross functional teams to

coordinate and develop procurement documents including RFP, acquisition of performance and milestone

reporting. Develop, implement and administer strategic objective. Closely follow FAR guidelines.

 

EDUCATION

BS in Psychology

Howard University

 

Fed Bid/ Bizzops, IGCE, SharePoint training, 2013, US Army  (Each 1.5 CLPs)

Training

Project Management Training Certificate, PMI October 18, 2012

Black Belt Certification, Lean Six Sigma Overview Certification, 2013

2010 Dept. of Justice CO & COTR certification requirement; Acquisition Strategies, Ratifications , Acquisition Strategies, Forms 416 and 417

2010 UFMS Financial System Acquisition Course Ratifications - DOJ/USMS Classes commensurate with DAWIA III ,  VA  financial system classes

2008 Center for Naval Analysis Subcontract Certificate

2008 Center for Naval Analysis Intellectual Property

2007 Estimating System Training, Dynamic Research Corp. (DRC)

2007 5 Elements Contracts- DRC

2007 FPDS and SAM.gov Training Smithsonian Institution

2005 Intellectual Property, Smithsonian Institution

 

 

Awards

 

2012 All Star Award for excellence, ER Williams Management Consulting

2011 and 2010- Award for Outstanding Acquisition Support- ER Williams Management Consulting

2010 - Best “Turnaround” contract award from ER Williams. Received accolades from government clients for excellent work. 

2009 - USDA- Farmers Service Agency For going above and beyond end of fiscal year.

 

 

ADDITIONAL INFORMATION

Skills: Certified in PRISM and Delphi 2013, USMS Financial System,

Black Lean Six Sigma business processes, Sept., 2013,  PMP training 2012, PeopleSoft Financial Program, Microsoft, PD2, Office Suite (Project), Deltek, Cost Point, RMIS, FPDS, PowerPoint, Excel